Online Proofing Features Intuitive and Easy-to-Use Creative Workflow Software The Online Proofing Features You Need Whether you’re reviewing a video, collaborating on PDF markup, or annotating HTML, ReviewStudio is the easiest way to track feedback, tasks, revisions, and approvals. The Review VIEW YOUR FILES IN CONTEXT The Review is a centralized space for creative review and approval throughout the course of a project. PRECISE MARKUP Use sticky notes, highlighter, freehand pen, and shapes to provide precise feedback. FLEXIBLE REVIEW SETTINGS Set specific options such as Review deadlines, file downloads, labels, teams, and more. VIDEO FILES Make on-frame markups of video with looping, range selection, fullscreen viewer, and playback speed control. PDF & OTHER DOCUMENTS Text-specific annotation options include highlight, delete, replace, and insert text, for intuitive online annotation. HTML CONTENT Review email campaigns, web banners, or entire websites by either uploading files or specifying URLs. Feedback COLLABORATIVE FEEDBACK Comments are threaded and synchronized in real time, with options to sort, filter, and cycle through comments. PRIVATE FEEDBACK With Internal-External Privacy, control how external users can see specific comments and versions. LIVE FEEDBACK With Present Mode, host synced review sessions to present content and gather feedback in real-time. FEEDBACK ATTACHMENTS Add attachments directly to comments to share any supporting design assets or reference files. @MENTIONS Use @mentions to direct comments or replies to specific collaborators for their immediate attention. Task Management TURN FEEDBACK INTO TASKS Assign any comment to any team member to contextually show revisions that need to be done. FILTER BY TASK STATUS Visual cues and filters help to quickly identify outstanding vs. completed tasks. TRACK OPEN TASKS Track outstanding tasks across all of your projects from the Dashboard. UNLIMITED VERSIONING Upload all versions necessary to get final approvals, keeping a history of all feedback and revisions in one place. COMPARE MODE Compare any two files or versions side-by-side with synced video playback or page navigation. HIGHLIGHT DIFFERENCES Instantly identify differences between two versions and verify feedback was properly implemented. The Dashboard BIRD’S EYE VIEW Get an overview of all your Reviews, pending tasks, new comments, and approvals. TRACK DEADLINES See all of your pending approvals and workflow stages to keep track of pressing deadlines. USER-SPECIFIC VISIBILITY Users only see the projects they create or are invited to, while Admins can view all projects across the organization. Approvals ASSIGN APPROVERS Designate any number of approvers for each Review and set the rules as to whether all or any approvals are required. SET APPROVAL DEADLINES Let everyone know when approvals are due with notifications and configurable reminders. TRACK APPROVALS Quickly identify and access Reviews with pending approvals from the Dashboard, while Admins can view approval status across all projects. Approval Automations AUTOMATED APPROVAL ROUTING Keep creative approvals flowing with rule-based stages, updating approvers based on status and deadlines. CUSTOM WORKFLOW TEMPLATES Create an unlimited number of workflow templates to set the stages, approvers, deadlines, and notification messages. AUTOMATED REMINDERS Reminders go out at predetermined intervals to ensure timely approvals. Sharing SET USER ROLES Assign roles to establish individual permissions on project access, who can create content, and functionality. CLIENT AND PROJECT TEAMS Simplify permissions and sharing of Reviews by creating Client or Project Teams. SHARE WITH UNLIMITED GUESTS Allow for easy sharing of Reviews with non-authenticated guests to collect feedback and approvals, with an optional guest password. Security WE TAKE YOUR DATA SECURITY VERY SERIOUSLY 256 bit SSL Encryption AWS Hosted and security compliance Audit Trail Security layer that is validated for the following compliance requirements: PCI, ISO 27001, HIPAA, GDPR, SOC 99.99% uptime guarantee available with SLA Contact us with your security questionnaire at anytime Integrations WE WORK WITH YOUR CURRENT WORKFLOWS AND SYSTEMS Robust API for customized integrations Zapier and Integromat support for integrated workflows with 2000+ applications. Enterprise, software and service options available Available SSO configuration Direct integrations (coming soon) Start a 15 day free trial today! Take a trial and try the full range of features – no credit card nor commitment required. Trusted by Leading Brands and Agencies Worldwide FAQ What kind of security features does ReviewStudio provide? We provide 256 bit SSL Encryption. We are AWS Hosted and security compliant. We can provide an Audit Trail. Our Security layer is validated for the following compliance requirements: PCI, ISO 27001, HIPAA, GDPR, SOC. We also offer a 99.99% uptime guarantee available with SLA. We would be happy to work with any IT department to complete a security questionnaire. How does an Approver give their approval? If you are designated as an Approver, you will see a “Submit Decision” button in the Review Canvas for each file that is included in the Review. The default options include “Approve”, “Approve with Changes”, or “Revisions Required”. Note that these options may be customized for each account. For more on approvals, check out our knowledgebase. How do I share a Review once I’m ready to gather feedback? After you upload the files to the Review, you can go to the Share menu to select the users and guests you want to share it with. You can then use the “Notify” tab on the Share menu to send out an email notification to any or all the users and guests you specify. As an alternative to this notification email, you can copy/paste and share the Review link. How do I assign feedback as tasks? Every comment has a Set Task option below it. Simply set it as a task and then choose the user you want to assign it to from the dropdown menu. Users can easily find and track any tasks assigned to them from their Review Dashboard. How do I compare multiple versions of a file? Using Compare Mode, you can review any two files or versions of a file side-by-side that are in the same Review. For full details, have a look here. How do I add new files to a Review? Can I batch upload files? You can add files from the Edit menu of a Review. You can select and upload multiple files at the same time by using the “Upload” button. Files with the same filename as existing files will be automatically uploaded as a new version of the existing files (there is also an option to overwrite). Individual new file versions can be added to any existing file using the Action menu on the File card by clicking “Upload New Version”. Do I need an extension to upload or review website content? No. Our website proofing requires no extensions to simplify the reviewing process for clients and teams. You can either upload your HTML as a .zip file or enter the URLs of the pages you want to import. What file formats can I proof in ReviewStudio? Images – JPG, PNG, GIF, TIFF, PSD, 360 Panoramic (JPG or PNG) Video - MP4, MOV, OGG, WebM, FLV, AVI, WMV, ASF, ProRes + Audio - MP3, WMA, AAC Documents - PDF, SVG, DOC(X), PPT(X), XLS(X) Web - HTML (either as a ZIP or URL capture) 3D - GLB If there is a particular format you use that is missing from this list, please reach out to support and we can consider adding it. Does ReviewStudio work on mobile devices? Do I need to download an app? We built ReviewStudio to be responsive with a UI layout that adapts to your device screen size. We do not require the download of an app - all the relevant functionality works on any up-to-date mobile browser. What is a Review? A Review consists of one or more files that you want to have reviewed and approved together. There is no limit to the number of files that may be in each Review (which may also include unlimited file versions). Your Review limit depends on your plan.